Job Charts
Job chart of the chief editor
Job chart of the Senior editor
Job chart of the editors
Job chart of the investigators
Job chart of library cum general assistant
Job chart of proof readers cum assistants
Job chart of office superintendent
Job Chart of the Chief Editor
1. The Gazetteers are monumental works of abiding value. This is the first reoriented series being brought out since the attainment of Independence. The volumes have to delineate the many features of life of the people and the area they inhabit, tracing their evolution or development and have to present an integrated all-round picture in correct perspective. They are highly valued as standard reference works the world over. The Chief Editor is responsible for all that appears in the Gazetteers, and as such, has to bear the brunt of the task in order to see that the publications are of excellent standard from the points of view of accuracy, objectivity, reliability, comprehensiveness as well as presentation and that they are thorough in all their aspects.
2. This is thus a formidable task of immense complexity and magnitude, which demands a particular aptitude, versatile knowledge, skill, resourcefulness and maturity, and calls for initiatives, wide studies and constant personal attention and exertions on his part. He must possess an encyclopedic mind. He shall have encyclopedic approaches.
3. The Chief Editor has the rank, duties and responsibilities of a head of a minor department. Having regard to the nature and quantum of work attached to the post, the Government declared him as a minor Head of Department identical with the status of the Principal Information Officer to Government (who has since been redesignated as Director of Information and Publicity). He holds over-all charge of both technical and administrative functions.
4. He has to plan the various stages of the work of volumes of several districts, supplements and of the State as a whole, keeping in view the physical and financial targets, watch and progress and regulate the pace of work for fulfilling the qualitative and quantitative needs. The different phases of the work of several districts are to be attended to in order of priorities. There are tight schedules of work throughout the year. Broad outlines of contents for the Gazetteers have
been agreed upon at the national level, with scope for making such variations as may be considered necessary to meet the local or special needs. This has to be adhered to.
5. He has to assign, direct, guide and supervise the work of the Senior Editors, Editors and Investigators and the Office Superintendent on the one hand and feed, stagger and coordinate the work of the various sections of the staff on the other hand. He has to collaborate with the editorial staff in all stages of the task.
6. Since the work involves a good deal of enquiries and studies about the past and the present of each district and of the State as a whole, extensive data collection has to be done from numerous sources. The background, contemporary conditions and needs of the different districts are not uniform, but vary Besides the proformae, which have to be also improved from time to time in the light of experience, a large number of specific letters have to be addressed to Governmental, semi-governmental and non-governmental agencies, institutions, concerns, individuals, etc., with suitable questions. In cases of failures on the part of the subordinate Government and semi-government offices to respond adequately and within reasonable time, the higher authorities have to be moved for satisfactory supply of needed particulars without delay. In the cases of others, persuasive requests have to be made.
7. He tours in a district for about a month to obtain first-hand configuration of the district during which he has to visit offices, institutions, monuments, libraries, museums, places of interest, etc., and discuss various matters with officers and knowledgeable individuals. At the State headquarters and also elsewhere when necessary, he has to hold consultations with higher officers and knowledgeable persons who have a special knowledge of particular aspects.
8. He has to attend the more important seminars, symposia, conferences, University Departments and other institutions through correspondences and personal visits for securing their help whenever needed.
9. A regular newspapers and magazines-clipping service has to be caused to be maintained, with personal attention, to keep ourselves abreast of developments taking place in various fields in the different districts and in all-Karnataka for our back-ground information and for getting clues for pursuing enquiries.
10. He has to be on a look-out to know what reports are being prepared and what studies are being made by Governmental and non-governmental agencies,
institutions and individuals and what was published and is being published in various spheres. He has to arrange to purchase, borrow or obtain free copies of books, booklets, brochures, souvenirs, periodicals and so forth and built up a repository of reference-sources and materials.
11. About other districts and all-Karnataka also, background information, facts and figures on the many subjects have to be gathered from numerous sources , and notes have to be made thereon in advance as far as possible so that the work of the later stages will be facilitated.
12. Meticulous briefings are to be given to the editorial staff and investigators about what to look for, how to seek and where to search for materials and whom to approach and what to ask for, and intensive and comprehensive enquiries have to be caused to be made from many and scattered sources.
13. The legions of materials gathered are to be closely scrutinized under his guidance, on the anvil of background knowledge, comparability, norms, probability and the like and wherever necessary, rechecking, verifications, elucidations, amplifications, and supplementary particulars are to be asked for.
14. Then the data are to be shifted and assimilated and drafts of chapters are to be compiled by respective Editors under his supervision.
15. He does over-all editing of all the chapters, appendices, addenda, corrigenda, index, etc., by revising, amending, adding, modifying, expanding, condensing, re-arranging, et al, by examining minutely from the points of view of adequacy, thoroughness, moderation, objectivity, propriety, significance, implications, proportions, precision, coherence, sequence and internal co-ordination and consistency between chapters and after rechecking and verifications of doubtful points and figures, reconciliation of conflicting data and finding the missing links. Also particular attention is to be paid to accuracies, lucidity, nuances and refinement of expressions, compactness and elegance of presentation, and crispness of marginal headings and captions. The nature of editing is such that he has to be stickler for thoroughness and fastidious with himself and his assistants and capable of taking infinite pains. Partly or wholly, where ever necessary, he writes or rewrites the chapters.
16. Since these unique volumes need to be made thorough in every respect by doing fullest justice to the task, difficulties, hurdles and problems arise in every stage. The work calls for searching and researching with patient and laborious
endeavors. We have to dive into the past in order to be able to give a chronological and coherent picture of development of many features. The gaps have to be bridged.
17. Special efforts have to be made to present a complete local history including archaeology (as distinguished from provincial and national histories) and local manifestations of all-Karnataka and all-India events, after studying also the original sources. Besides political history, social, cultural and economic life should receive adequate attention. Numerous historical matters bristle with controversies which have to be handled with skillfulness and prudence, without raising hornets’ nests.
18. There are many sensitive subject-areas such as customs and traditions, rituals and beliefs of castes, communities and tribes, their social structure, popular movements, public life, agrarian and trade union agitations, linguistic matters, movements of population, old and new religious sects and leaders, authors and artists, social service and cultural organisations, economic and professional groups and classes, social, evils and reforms, law and order events, et al. Their treatment calls for abundant caution and circumspection of a high order, especially since these are Government publications in which there should not be even unwrittingly, any semblance of distractions or mis-representations.
19. Batches of draft chapters are sent to the Members of the State Gazetteer Advisory Committee, which is headed by the Chief Secretary to Government and consists of distinguished man of learning, experience and versatile interests and to the Central Gazetteer unit, , inviting their suggestions. Periodical meetings of the Advisory Committee are convened for considering the chapters and reviewing the progress of work. He answers the queries of the Members and explains matters to them. He holds consultations with them also personally and through correspondence wherever needed. The suggestions of the Members of the Committee and the Central Gazetteer Unit are carried out to the utmost feasible extent. The chapters are then finalised and sent to the press for printing.
20. A number of suitable pictures of different aspects are selected and obtained from various sources for illustrations in the volumes. Guidance is given for drawing of maps and graphs by relevant departments according to our requirements. An appropriate preface is written for each Gazetteer.
21. It has to be seen that, with mutual cooperation with the printing press, rigorous proof-examinations are done and the printing work is executed with high
quality and attractive get-up in the shortest possible time. The volume is released at the district headquarters at a press meet.
22. The Gazetteers of other States received on mutual exchange-basis are scanned through to see how ours compare with their and whether there is any need to modify our lines of treatment in any particular aspect with a view to improvement.
23. Assistance is rendered to scholars, officers, research workers and others who approach us for obtaining background knowledge, data and guidance about various features.
24. In the course of our work, certain things may come to our notice, which may call for action by other State and Central Government agencies such as the State Department of Archaeology and Museums, Archaeological Survey of India, Directorate of State Archives, Directorate of Tourism, University Departments, etc. Their attention is invited to such matters with our suggestions.
25. The progress of sale of copies, which is entrusted to the State Directorate of Printing, Stationery and Publications (to which the sale-proceeds are credited) and to the Sales Depot of the Union Ministry of Education, New Delhi, has to be watched and various steps have to be taken to promote the sale of copies and also wider use of the volumes.
26. The members of the staff (except only class IV employees) are recruited mostly on deputation basis, this being a temporary unit. Because of the temporary nature of the posts and the special and highly exacting character of their duties, it has been very hard to obtain suitable willing and experienced persons of caliber and to retain their services in respect of the posts of Editors and Investigators. The head of the scheme has to train them very patiently and painstakingly.
27. He has to see that there is discipline, rectitude, punctuality, diligence, mutual cooperation and harmonious working among all the members of the staff, who are drawn from different sources on a deputation basis, by setting examples himself in all these respects.
28. About the progress of work, he is answerable to the Chief Secretary to Government, the Secretary to Government, Education and Youth Services Department (through whom the funds are obtained), the Secretary to
Government, Planning Department (since this is a Plan Scheme) and the Central Editor of Gazetteers, New Delhi (this being a Centrally aided scheme), to all of whom quarterly progress reports have to be sent according to their respective performs. The State Gazetteer Advisory Committee also reviews the progress of work periodically. The Accountant General does performance review.
29. He works under the Control and supervision of the Chief Secretary to Government. He is responsible for proper utilisation and accounting of funds and equipments and systematic, smooth and successful execution of this stupendous task of preparation and publication of the series of the Gazetteer volumes, with high quality and speed.
Job Chart of the Senior Editor
The duties and responsibilities of the Senior Editor are as follows
The various aspects of the work mentioned below are to be carried out under the guidance and supervision of the Chief Editor.
1. The mass of materials required for gazetteers has to be obtained from the many diverse and scattered sources by
i) addressing questionnaires and specific letters to officers, institutions, concerns, knowledgeable individuals,
ii) doing follow-up correspondence work.
iii) briefing the Investigator for various requirements and guiding and supervising their work.
iv) touring the district for about two to three weeks as an observer for obtaining a first-hand knowledge of the district by meeting officers and knowledgeable persons, by visiting places, institutions, etc.
v) attending relevant seminars, conferences, exhibitions, etc.
vi) collecting requisite reports, brochures, booklets, souvenirs, periodicals, newspapers, book, etc., for background information.
vii) scrutinizing the replies, reports, etc., and calling for supplementary data and clarifications by correspondence and deputing an Investigator.
2. The voluminous materials thus gathered are to be sifted and assimilated after studying and referring to replies, records, reports, books , booklets, brochures, etc., and verifying, wherever necessary the accuracy and authenticity of the materials by referring to the authorities concerned and by consulting books, reports, records and other related literature.
3. Preliminary drafts of chapters are to be prepared to the required standard with constant and meticulous attention to the minutest details.
4. After the Chief Editor goes through the preliminary drafts of chapters and edits them, their contents, presentation, etc., are to be improved and portions are to be recast and doubts are to be clarified by verifying with source-materials., by addressing letters, deputing an Investigator or by personal consultation with the concerned.
5. Then the manuscripts are to be got typed and compared meticulously.
6. The suggestions of the Gazetteer Advisory Committee and the Central Gazetteer Unit are to be attended to, to the utmost feasible extent.
7. Work is to be assigned to the Proof-Readers-cum-Assistants and it has to be seen that it is carried out satisfactorily.
8. Rigorous proof-examination is to be got done in order to maintain high quality of printing and a fine get-up of the volume and the volumes have to be seen through the press.
9. Items of work pertaining to the preparation of appendices, exhaustive alphabetical index, addenda and corrigenda, bibliography, maps, table of contents and illustrations are to be attended to with the cooperation of other members of editorial and investigating staff.
10. This being a monumental work of enduring value, it demands utmost precision and quality. It has to be of a high standard from the points of view of accuracy, objectivity, reliability, comprehensiveness, as well as presentation. Hence, it is very essential to proceed with this work, with sufficient investigations, painstaking studies and particular circumspection.
11. To render general assistance to the Chief Editor and to do such other work as may be entrusted by him from time to time.
Job Chart of the Editors
The duties and responsibilities of the Senior Editor are as follows
The various aspects of the work mentioned below are to be carried out under the guidance and supervision of the Chief Editor.
1. The mass of materials required for gazetteers has to be obtained from the many diverse and scattered sources by
o i)addressing questionnaires and specific letters to officers, institutions, concerns, knowledgeable individuals,
o ii)doing follow-up correspondence work.
o iii)briefing the Investigator for various requirements and guiding and supervising their work.
o iv)touring the district for about two to three weeks as an observer for obtaining a first-hand knowledge of the districtby meeting officers and knowledgeable persons, by visiting places, institutions, etc.
o v)attending relevant seminars, conferences, exhibitions, etc.
o vi)collecting requisite reports, brochures, booklets, souvenirs, periodicals, newspapers, book, etc., for background information.
o vii)scrutinizing the replies, reports, etc., and calling for supplementary data and clarifications by correspondence and deputing an Investigator.
2. The voluminous materials thus gathered are to be sifted and assimilated after studying and referring to replies, records, reports, books , booklets, brochures, etc., and verifying, wherever necessary the accuracy and authenticity of the materials by referring to the authorities concerned and by consulting books, reports, records and other related literature.
3. Preliminary drafts of chapters are to be prepared to the required standard with constant and meticulous attention to the minutest details.
4. After the Chief Editor goes through the preliminary drafts of chapters and edits them, their contents, presentation, etc., are to be improved and portions are to be recast and doubts are to be clarified by verifying with source-materials., by addressing letters, deputing an Investigator or by personal consultation with the concerned.
5. Then the manuscripts are to be got typed and compared meticulously.
6. The suggestions of the Gazetteer Advisory Committee and the Central Gazetteer Unit are to be attended to, to the utmost feasible extent.
7. Work is to be assigned to the Proof-Readers-cum-Assistants and it has to be seen that it is carried out satisfactorily.
8. Rigorous proof-examination is to be got done in order to maintain high quality of printing and a fine get-up of the volume and the volumes have to be seen through the press.
9. Items of work pertaining to the preparation of appendices, exhaustive alphabetical index, addenda and corrigenda, bibliography, maps, table of contents and illustrations are to be attended to with the cooperation of other members of editorial and investigating staff.
10. This being a monumental work of enduring value, it demands utmost precision and quality. It has to be of a high standard from the points of view of accuracy, objectivity, reliability, comprehensiveness, as well as presentation. Hence, it is very essential to proceed with this work, with sufficient investigations, painstaking studies and particular circumspection.
11. To render general assistance to the Chief Editor and to do such other work as may be entrusted by him from time to time.
Job Chart of the Investigators
The duties of the posts of Investigators of this Unit are mainly executive in nature. They are responsible for speedy and adequate collection of materials from different sources in the districts as well as in Bangalore City. This work has to be attended to in close unison with the Editors. For collection of source-materials, they are required to go to several Government offices, contact various officers from the State head-quarters level to the Taluk level and approach also knowledgeable persons, institutions, concerns, etc., in different fields, locally and in interior parts of the districts by touring.
The Investigators have to receive briefings and necessary guidance from the Chief Editor and Editors in various matters relating to Gazetteer work. Some guidance is also being obtained from standard works published in the past in this behalf on several topics into which the Investigators are required to investigate. The job required, on the part of the Investigators, constant contact with many departments, semi-government bodies, institutions and with the members of the public in the task of gathering of requisite materials for the Gazetteer volumes which are monumental works of abiding value to the society. They have to obtain also information and data regarding miscellaneous occupations and customs and traditions of the people of different areas according to specially prepared questionnaires. They have to visit several places in the districts for securing additional information, amplifications and clarifications wherever needed. Thus, the work of Investigators involves itinerant duties and they have the responsibility of gathering the needed source-materials speedily.
Job Chart of the Library Cum General Assistant
The following are the duties, functions and responsibilities of Library-cum-General Assistant.
• Classification of all books, booklets, periodicals etc., on systematic lines in accordance with the principles of Library science.
• Preparation and maintenance of Cards and Catalogues.
• Looking after the issue and return of books, souvenirs, periodicals, magazines, journals etc.
• Borrowing from and lending to outside persons and institutions.
• Maintenance of all books etc., in proper order and in excellent physical conditions.
• Security and safety of all books, booklets, periodicals, journals, etc.
• Preparing of indexes, extracts, summary/conclusions, abstracts and so forth, in regard to souvenirs, periodicals, books, etc., as per the requirements.
• Taking and proper maintenance of clippings from newspapers, journals, etc. as per needs.
• Any other items of work that may be entrusted by the Editors and Superintendent.
• Job Chart of the Proof Readers Cum Assistants
The duties of Proof-Readers-cum-Assistants are:
Assisting in proof-examination of voluminous proofs of chapters with meticulous care and attention, since the Gazetteer volumes have to be of standard quality and are monumental publications; keeping close liaison with the printing press and helping in seeing the volumes through the press with a fine quality and get-up; rendering assistance to the Editors in other miscellaneous item of work, such as comparisons of voluminous typescripts of source-materials, correspondence matters, etc., alphabetical index-making, preparation of illustrations and corrigenda, supply of materials for drawing of maps. The Editors guide and supervise the work of the Proof-Readers-cum-Assistants as the Proof-examination and other work of the Gazetteers is of a very difficult nature as utmost care is to be bestowed and highest standard of precision is to be maintained.
Note: At present, there are no posts designated as proof-readers-cum-assistants.
Job Chart of the Office Superintendent
The duties of the office Superintendent of this Unit are multi-sided and carry considerable responsibilities. There is no separate accountant, not a cashier. The functions of these posts are also in practice combined in the post of Superintendent. The details of work being done under his supervision are mainly as follows :
• Maintenance of cash book and register of contingent expenditure and vouchers and handling of cash.
• Preparation/scrutiny of pay bills, T.A. bills, contingent charges, bills, rent bills and settlement of printing bills of Government Press.
• Maintenance of furniture and library registers and arranging for annual verifications.
• Reconciliation of figures of expenditure with those of audit office.5. Attending to preparation of budget estimates, re-appropriations, surrenders, appropriation accounts, audit reports and watching of expenditure against budget grant of maintaining check register.
• Maintenance of Service Books and annual verifications, checking of stamp accounts.
• Preparation of quarterly progress reports to be sent to the Central Unit and State Government Departments.
• Preferring of Central grant-in-aid claims and maintenance of correspondence thereon.
• Maintenance of correspondence relating to confidential reports and property statements.
• Arranging for supply of complimentary and exchange copies of District Gazetteers,
• Watching of sale of copies of District Gazetteers and taking steps for promoting sale of copies by several means.
• He has to supervise the work of three Assistants, one Junior Assistant, one Stenographer and Three Typists, besides the work of six class IV employees. He has to guide the assistants and also to attend to the several other items of both administration and accounts work to obviate delays in disposal of cases. Thus, he has to do both originals and supervisory work.